So you’ve dotted your i’s and crossed your t’s and you are feeling very prepared for your event? Now what is in your day-of event tool box?? Here are a few must-haves from our book:
Comfy shoes and appropriate attire: When I am packing my event bag, I like to put my mama bear hat on as if I am preparing a bag for a 4 year old’s trip to the zoo. For set up you’re going to want you comfiest shoes and casual, easy to move in clothes. Transitioning into event time, I pack slightly upgraded comfortable shoes (save your heels for another time) and my preference for attire is a comfortable version of whatever the attendees would normally be wearing in an attempt to blend in. Layering is always a good option. Typically venues are kept a little chilly. My go to is a nice short-sleeved top underneath a blazer or sweater. That way when stresses run high, I can shed a layer and likewise add it back in when there is some downtime. Always a must is my “Event Manager” name badge and of course a smile!
Event Timeline & Vendor Contacts: Either a printed or digital version of the event timeline (including vendor schedules) as well as all vendor contact info is a MUST! The last thing you want to do is scramble trying to find information in the heat of the moment. Be proactive by having this information right at your fingertips when necessary.
Tangibles: I will again put my mama bear hat back on for this one: Energy snacks, water, scissors, tape, pens and markers, twine, phone, chargers, wallet…etc. A curated mix of fuel for my body as well as any “survival tools.” Think items that are versatile tools that can assist with any sort of event issues requiring a little resourceful hacking.
What is in your event manager tool box?